Back to Menu

Lawmasters, Inc.

April 3, 2003

Dear Jeff and Cathy Nelson,

Yesterday I was glancing over the many areas of our business where we have put LaserFiche to use since implementing the system. Although we are a small business, the possibilities have been endless as to what we can do with LaserFiche. Below is a list of just a few ways we have implemented the system:

Employee Files -

Besides the normal file contents of an employee file, i.e. W-4's etc., we are also required by OSHA to train our employees in Construction Safety with signed affidavits. This is an ongoing weekly process that results in accumulative paperwork for each employee that must be accessed at a moments notice in case of an OSHA inspection and/or visit. These documents are now scanned into each individual file for proof of employee training.

Cancelled Checks -

By scanning in both Payroll and Accounts Payable checks, we have eliminated the bulky storage requirements formerly required. The duplexing feature when scanning the checks into the system captures both sides of the cancelled checks storing important information for proving payment.

Financial Reporting -

Monthly financial statements can now be scanned in for access by all parties requiring this information. Before, a copy of each monthly statement was bound into separate binders for each person. This process has been eliminated.

Bank Reconcilations are now scanned in by month. Not only does this eliminate the need for a physical paper file, it also allows access by other authorities within the company to monitor the bank accounts to verify accuracy in financial reporting.

Project Files -

Each one of our projects is now scanned into the system with separate categories identifying the many aspects of a project from start to finish. These categories might include the contract itself, warranty information, correspondence encountered throughout the duration of the project, pricing information, weekly time cards reflecting the labor used on the project, all the billings associated with the project, specifications and blueprints, change orders, material purchases charged against the project, etc. All this information can be raised very easily (by a click of the mouse) in lieu of sorting through what seemed like tons of paper files.

Vendor Price Sheets -

We purchase materials from numerous vendors. Price sheets are received periodically to reflect changes in their pricing structure. These normally would have to be duplicated and placed in separate binders for each salesman. With LaserFiche, we can now scan the price sheet into the system and each salesman has instant access with up-to-date
information at his fingertips.

Weekly Construction Report -

It is important for our salesman and estimators to have access to projects that are being put out for bid. Therefore, we subscribe to a service that prints weekly construction news throughout the State of Indiana. This information had to be duplicated and circulated throughout the office each week. No longer. This 20-25-page document is now scanned
into a separate file and accessed through LaserFiche. In addition, the feature of enlargement makes it much easier to read the fine print used in this report.

Union Reports -

We are signatory to 2 unions within our organization. The reporting of benefits and deductions generate numerous reports that are now scanned into the system. Not only do we gain easy access to these reports during the year, but speeds the year-end process up for tax purposes at year-end.

Accounts Payable -

We are now able to scan into the system both the bill and the check that paid it, eliminating numerous storage cabinets.

Tax Files -

Although we are a small business, the tax requirements are no less cumbersome than if we were a large concern. We are now able to create separate electronic files for each tax requirement, scanning into the system the report, all supporting information, and the check that paid it. As time goes on, I know we will free additional uses for the LaserFiche system. For the time being, we continue to enjoy the easy access to all our information. Thank you again for introducing the system to our firm and the well informed professionals who provided the needed training for our staff. If I can be of help in convincing other small businesses to purchase the LaserFiche system for their business, please feel free to call on me.

Sincerely,

LAWMASTERS, INC.
Ruthann Hahn
Secretary-Treasurer

Back to Menu